What To Write In A Thank You Card?

Sending custom thank you cards to your family and friends is the perfect way to express your gratitude on a deeper level. We've all struggled to find the right words to say when thanking family, friends, or associates.

However, one thing to keep in mind is that everyone wants to leave a lasting impression. No matter how hard it may seem to get started if you use these easy step-by-step instructions, You'll be a professional at crafting thank-you notes in no time. However, since this article about what to write in a thank you note has a lot of information, you can jump to the specific information below:



Do you know that wonderful, warm-fuzzy feeling that comes over you when someone feeds you, treats you, blesses you, supports you or helps you out? The feeling of gratitude, and it feels even better when you express it! Science has observed that gratitude is not only a great attitude, but it's also good for your health! And your written thank-you card–texted, emailed, printed–expresses your appreciation in a format that increases its impact. A handwritten card or note of thanks is one of the most heartfelt and meaningful ways to express gratitude. You can generously reflect your thoughtfulness with the time and care you put into writing and sending a warm thank-you card or Thank you gif. Our article is a guide and an inspiration for you with heart-touching message ideas.

Whether you read the complete guide or skip to your specific thank-you situation, we hope it adds to the feel-good factor of putting your thanks in writing. These days it seems easier to send a quick email, text message, or phone call, but a special thank you note says more. Sending an online thank-you note says you sat down and wrote a special message for someone who deserves it.

How to write a Thank-You Card step by step

Before diving deep into this article, let's begin our thank you card writing journey with the general breakdown of a thank you note anatomy. It applies to most thank-you notes, regardless of the reason that you're writing. You can simplify the thank-you card writing process by sticking to a few core rules and tips that add clarity.

Since you'll want to craft the perfect note of gratitude, always assess your relationship with the recipient to guide your wording. For each occasion or reason, tweak some of this around, but mostly, it applies to everything. So here are six steps you can take when writing a thank-you note.

  • Start with a salutation

It may seem obvious, but you'll want to start your thank-you message by addressing your recipient with a salutation. How formal or informal you choose to make this should depend on a few factors. Open your card with a greeting that addresses your card recipient. "Dear" is a safe standby greeting that is commonly used for notes and cards. For people, you're not as familiar with, stick to Mr and Mrs the Last name

  • Get right to the point and express your thanks

Don’t waste any time and state the reason you’re writing — to thank them. The whole point of this card is to let them know you appreciate their gesture/gift/time etc., so make sure they know it right away. Write a thank-you message to express your gratitude. Although it seems like two short words, there are many ways to say thanks. When trying to find the perfect words, just keep in mind whom you are speaking to and use your style to guide your selection.

  • Mention a specific detail or two

To make each thank-you note a one-of-a-kind, you must add specific detail to your thanks. For example, what exactly is it you are thanking this person for? Did they do something that specifically made you feel special? What specifically do you love about their gift? People enjoy being recognised, and keep in mind that they may not even realise they have had an impact on you until you thank them for it. Therefore, crafting a sincere thank-you card message is all about personalization.

  • Write a forward-looking statement

Mention the next time you see them, inquire about something going on in their life or just let them know they are in your thoughts. It may not apply to every single scenario, but if you're likely to spend any time with this person, you can mention that future meeting in your note to move the message along.

  • Reiterate your thanks

As you close the thank-you card, restate your reason for writing the note. Add details to say thanks differently. It also serves as a great way to signal that the thank you note is ending. Bring your focus back to where you began: your thankfulness. There should be no doubt about the message's importance. It’s fine to spice it up a little but avoid over-the-top language.

  • End with your regards

The sign-off you select will depend on your relationship with the recipient. For a more formal thank-you letter like a thank-you note or a letter for your Boss, select a professional and friendly closing.

Why send a thank-you card?

There are several everyday non-official reasons to write thank-you notes; there are special occasions when these brief notes of gratitude are expected

  • Weddings
  • Baby showers
  • Bridal showers
  • Engagement gifts
  • Birthday Gifts
  • Baby gifts
  • Graduation gifts
  • Promotion
  • Festival Gifts
  • Farewell Party

Who to address a thank-you card to?

How do you know when sending a thank-you card is appropriate, and who should you write a thank-you note to? Whenever someone has done something nice for you, like presenting you with a gift or helping you, it's worth writing them a thank-you card. Of course, sometimes thank-you notes are expected, but huge life-changing events are not the only time a thank-you note is called for. The more surprising the thank you note is — the more special it will make your recipient feel. Below are some good solid reasons to mail a thank you note, but don't let that limit you. You can send a free eCard saying Thank-you to –

  • Parents
  • Siblings
  • Cousins
  • Boss
  • Teachers
  • Colleagues
  • Friends
  • Spouse
  • Grand Parents

Thank-You Card Etiquettes

When it comes to writing the perfect thank you note, there are no hard and fast rules. Follow our thank-you card etiquette guidelines to answer common questions.

  • Timing is everything

Be prompt in sending your thanks, preferably within a week. The quicker that you send your thank-you note, the better. A thank you sent anytime is always nicer than none.

  • Use beautiful fonts

Use fonts that can be read by the recipients easily. Use appropriate thank-you card wording. Depending on the occasion, event or gesture, you'll want to make sure that you're selecting appropriate words and using the right language.

  • Get creative with your messages

Write from the heart. You can also add a few thank-you quotes or create a photo thank-you card on sendwishonline.com to provide deeper meaning or a visual. Only you know how you feel and what the proper way to express that may be.

  • Casual thank

For everyday, casual thank-you correspondence, a typed or computer-printed card is perfectly acceptable and may be easier for older friends and family members to read.

  • Use appropriate language

Don’t write your BFF the same note you'd send your grandmother or vice versa. Instead, add a photo of your gift (or you with the giver!) or choose a card with an image that shows you remember their love for flowers or sports.

Short and Simple thank you messages

If you've chosen a card with a printed sentiment (more than just "Thank You"), then you don't have to add very much. Briefly mention the specific gift or kindness you're thanking the recipient for. Then add a warm thought like one of these.

  • Thanks a bunch!
  • I can't thank you enough
  • You're the best.
  • Please accept my sincere thanks.
  • I'm touched beyond words
  • My heart just keeps thanking you again and again.
  • I wanted to thank you as soon as I could!
  • I will be forever grateful.
  • All my love and thanks to you
  • I'm speechless, thank you!
  • Thank you so much!
  • My heart is still overwhelmed
  • I don't know what to say, except thank you!
  • Your thoughtfulness is a gift I will always treasure.
  • I can't thank you enough
  • Thanks for helping me.
  • Thank you for being my angel.
  • You're a blessing to me.
  • You made my day.
  • Sometimes the simplest things mean the most.

What to write in a thank you card for a gift?

You're unlikely to want to know either the person or the contents of the letter if it's business-related, so leave the salutation simple. Depending on the nature of your relationship, you may be able to wiggle around with things, to some extent.

What was the gift? What do you like about it? Why was it a good choice for you? What do you plan to do with it? How did you feel when you opened it? How did it make you feel about the giver? Below are some message examples that answer one or several of those questions.

  • Thank you for the bling hanger for my marathon medals. You know me so well!
  • I love the beautiful laughing Buddha. I'll think of you every time I see it on my table.
  • Thank you for the fun and funky purse. I don't know where you find such unique things!
  • The shirt you sent for my graduation ceremony is perfect! I can tell you spent a lot of time finding the perfect combo of colour, design and size. It makes me smile to think about how thoughtful you are.
  • Thank you so much for the new alarm clock. I needed one, and the one you chose is perfect for waking me up early.
  • Bless your big and generous heart for this expensive phone instead of my victory in the football match.
  • I am continuously surprised by your ability to outdo yourself with gifts. You are amazing.
  • Thanks for being the type of person who picks out excellent gifts for me!
  • How in the world did you know exactly what I needed yet never asked you for?
  • I appreciate your gift-giving skills. I am sure that you get a lot of practice, being as generous as you are.
  • Many sincere thanks go to you for such a thoughtful gift. I can tell that you truly enjoy giving to others.
  • You made my birthday a special day. Thanks for your thoughtful Gift.
  • Perfect is the word that comes to mind when I try to describe your gift. I don't think I even could have given anything better. Thanks for knowing me so well.
  • Your creativity and attention to detail are truly outstanding. Thank you for the gift!
  • I would have never thought to pick something so perfect. Thank you for everything!
  • Every time I look at your gift, I think of you. Thanks again for such an amazing present.
  • You brightened my birthday, Lara! Thanks for the lovely Gift.
  • What a thoughtful way to show you care. Thanks so much for the beauty kit. Alex!
  • Thank you for the Belgian Chocolates, Taylor. You always find something I love!
  • Your gesture made me smile. The birthday bouquet was so beautiful!

Also, visit Happy Birthday Wishes

What to write in a thank you card for help?

House or pet sitting, yard work or housework, help during a busy or difficult time, above-and-beyond assistance with a project at work…anytime someone steps in and makes your life a little easier, call it out with a thank-you eCard.

  • This has been a challenging time, and I appreciate you so much.
  • You have no idea how much your help has meant.
  • For all the little and big ways you've pitched in…thanks!
  • There was nothing random about your acts of kindness. Thank you for all you have done.
  • I can never thank you enough. But this is a start.
  • I can't possibly repay you.
  • You are always so helpful
  • You make the world a nicer place.
  • You took the common courtesy to an uncommon level. We're so grateful for your help.
  • Thank you for taking care of our kids while Kevin was in the hospital. I don't know what I would've done without you.
  • For my burden-bearing, laughter-sharing, forever-caring friend…a very happy, hug-filled, heartfelt thanks.
  • It's harder and harder these days to get the number of volunteers we need—but you made time in your busy schedule to step up. That means even more as every year gets busier.
  • Thank you for the wonderful meals you brought and arranged during Maria's bed rest. Your kindness has deeply touched our hearts.

Visit – Appreciation Messages

What to write in a thank you card for your spouse?

Your partner or your beloved husband or wife is the one who is always there for you for helping you now and then. Their unconditional love and support are always desirable. Hence, it's also important to show them the gratitude they deserve.

  • Thank you for consistently helping me in the kitchen. I am grateful that you are taking on this task as it keeps me motivated to make healthy meals for us.
  • I want to let you know how thankful I am that you followed my advice in financial matters. Our finances and marriage are stronger because of it.
  • I love being married to you! I had so much fun with you on the picnic and hike last weekend. Thank you for organizing this surprise.
  • Thank you for taking such good care of me while I was sick last week. I appreciate that you made me soup and brought it to me on the couch.
  • Happy Anniversary Sweetheart! Thank you for all of the flowers and cards you've given me each year. They make me feel loved and appreciated.
  • I appreciate your help last week with the kids. I needed a break! My energy has returned, and I look forward to returning to the routine.
  • Thank you for working so hard to support the family and me. You show the value of hard work to our children every day and are a great example to them. Your work ethic is amazing.
  • You are the best wife ever. Thank you for all the hard work you have done for making our family happy.
  • Thank you for caring for me while I was sick. The kids shared all the fun things you did with them while I was resting.
  • I know it can be difficult when I do not feel well. Thank you for being there and helping out when I need to spend a few days in bed.
  • Thank you, Honey, for always taking care of me. I feel so loved by all the support you provide to me. I'm grateful that I've been able to depend on you for all the years of our marriage. I'm looking forward to more adventures with you.
  • I thank God for you every day! We are the perfect match, and I am thankful that God worked it out for us to meet and marry. I love you very much, and I'm grateful for all that you do.
  • I'm so thankful, darling, that we are living our best life possible together. You are the most thoughtful, caring girl I have ever known, and I'm proud to call you my wifey.
  • I am so thankful to God for giving you to me. The life we have together is more than I ever dreamed a marriage could be.
  • Thank you for being the best life partner. My life feels complete with you, and I feel loved every day. Thanks for always being there for me!
  • I'm so glad that we are sharing our lives and love being married to you. Thank you for being the best possible Spouse that I could have asked for. I love how you support me and recently for giving me so much encouragement when I had doubts about my job situation.

Also, check out – Happy Work Anniversary wishes

What to write in a thank you card for your parents?

How often do we thank our parents for what they have done for us and what they are still doing to help and support us when we need it? You want to thank your parents and tell them that you appreciate everything they've done for you, but you're at a loss for words. Here are a few simple heart-woven suggestions:

  • Dear Mom/Dad: When I had my good moments and successes, you were there to congratulate me, share in my joy, and give me a high-five. You are there to wipe away my tears and put me back on my feet. I will never forget this. Thanks a lot.
  • Dear Pa! You probably won't believe this, but the fairy tales you told me after tucking me in bed when I was a kid, to help me fall asleep, my heart still remembers them, all of them. And it says thank you.
  • Dear Mommy, All the lunches you packed for me when I was a kid, the endless homework you helped me with, the mess I steadily made in the house and which you cleaned over and over again, I don't have words to thank you for this.
  • Of course, there is no way I'll ever know everything you've done for me since the day you brought me into the world, but I know, and will always remember, that it is worth my eternal gratitude. Thanks, Dad…
  • Thank you, Dad, for all those road trips, adventures, little voyages and magical mystery tours we went on together; for taking me to all those exciting places, islands and countryside.
  • Thank you, Mom- Dad, for making me laugh when I most needed it, for laughing at most of my crummy jokes.
  • Thanks, both of you, for being my biggest supporter every time you attended the games I played at school, and concerts I tried to perform in, the so-called exhibitions where my hopeless artwork was displayed; thank you so much!
  • Thank you, Mumma, for teaching me, patiently, how to distinguish between good and evil, right and wrong.
  • Thanks, Ma-Pa I'm so grateful that you've always stood behind me, supported my dreams, championed my projects, encouraged my pursuits, going along with my interests, and guided me in the right direction.
  • Thank you so much for the wings you have given me, for having taught me how to soar up into the sky, expand my horizons and brush against the heavens.
  • Thank you, Mummy and Daddy, for being the best thing ever since the day I was born. Thanks, a billion, dear Mom and Dad, for giving me the most beautiful gift of all: the gift of life.

Visit- Birthday wishes for Boss

What to write in a thank you card for your teacher?

Teachers do everything for the welfare of their students. A little but meaningful gesture is to express your gratitude by sending them a thank-you message. You can comment on a specific act of help or support or make a general comment of gratitude. Teaching is the two-sided coin of reward and exhaustion, and your expression of thanks will be the encouragement that fuels at least one day!

  • Thank you, Mr Richard, for your kindness, patience, and inspiration!
  • My daughter has grown so much this year. Thank you for all that you do, Mrs Millenia! Thank you for making a difference! You are appreciated, Mr Carter!
  • Miss Margarita, you're appreciated more than "Thank You" can ever express, but it's just a token of gratitude.
  • You've made this school year one of the best! Thank you so much, Miss Maria.
  • You make a positive impact on the lives and learning of all of our class. Thank you so much, Ma'am!
  • We appreciate the job you do, and we love the person you are! Thank you for a great year, Ms Mathews.
  • Your Love of learning has drawn me into a whole new universe of exploring ideas! Thank you, Mr Potter.
  • I never thought I would like math, but this year changed everything! Thank you so much for being the best teacher and helping me grow, Mr Peterson.

Visit – Welcome to team messages 

What to write in a thank-you card for your boss and colleagues?

If your Boss or colleague sends you an appreciation email or tells you in person, a simple reply of "Thank You" may be enough. Don't make unfavorable comparisons to others. Be specific if there was something specific that you want to thank them for. The examples below are based on hypothetical situations, so your note may be perceived better if you can be more specific.

  • Thank you, Sam, for your help and support while I was out recovering from being ill for a few weeks. I am grateful that you could coordinate with the team to get my work covered and not have and that there were no disruptions with the clients. You are a wonderful mate.
  • I am grateful for your support during the time I was out sick. Your support helped me not to worry. I could rest and feel confident that you and the team could do my work and that I couldn't wait for my return. Thank you, Boss, for making sure nothing was missed.
  • Thanks for all of your support when I needed to be out of the office unexpectedly when my dad had a stroke. You make it easy to feel confident when someone on the team needs to be out, as you always make sure the work gets covered. Thanks a lot, Sir.
  • You are an outstanding boss. Thank you for your understanding and support. I will pay it forward someday when given the opportunity.
  • I want to tell you, Angelina, how much I appreciate the time you've spent mentoring me during my first few months on the job. The training classes have been okay, but your extra insights added to my understanding.
  • Thank you for being a great mentor! I appreciate all the help you've given me. I am also thankful that you have been patient with all my questions as I strive to learn everything I can. You are a wonderful colleague.
  • I appreciate all the help you've given me. Your support with this new project has been fantastic as the customer's expectations have been much higher than expected. While they don't know how much extra time you've been giving to help, I do! Thank you, Shreya.
  • Thank you for helping me learn all the working processes. I admire your dedication to not only me but the entire team. Thanks, Jennifer.
  • When! I've been on your team now for three years. Thank you for wishing me a happy work anniversary!
  • I am grateful to you for offering me so many opportunities to try out. The variety of positions and tasks is helping me to identify where I want to go next in my career. I am excited to learn and try different work under your guidance.
  • You've been a wonderful boss! Thank you for alerting me to the new opportunity on the new team.
  • Thank you for recommending me. I think your words helped HR to decide that I am a good fit for the company.
  • I appreciate having you as my colleague. You are friendly and manage the team well, making for a pleasant working environment. Thank you for being exceptional!
  • Thank you for always being so willing to help me. You are the best colleague ever! I admire your leadership and knowledge of all the products we work on.
  • You are amazing! Thank you for being the best Boss ever! I will feel fortunate to have been placed on your team. Your management style works well for me.
  • Thank you for letting me know how much you and the client appreciated it. I provided the requested results early. It made working the extra hours feel worth it.
  • Thank you for letting me know how much you, the Boss, appreciated the extra work I put in last week to meet the deadline. I also liked how you recognized my efforts at the team meeting without sounding like a brag!
  • I will always remember your words of recognition and gratitude in my promotion letter.
  • This note is a little overdue! I am thankful for the years of encouragement and appreciation I've received since joining your team, and I felt like I needed to share that with you. Your positive attitude has helped me to love coming to work every day. Knowing that you appreciate me and the entire team helps us all do better work.

Beautiful Thank You Messages

  • "Your kindness has touched my heart. Thank you for being such an amazing friend."
  • "I am deeply grateful for your unwavering support. Thank you from the bottom of my heart."
  • "Your generosity has truly made a difference in my life. Thank you for your selflessness."
  • "I wanted to express my gratitude for your thoughtfulness. Your actions speak volumes."
  • "Thank you for your constant encouragement. You inspire me to be a better person."
  • "I'm so fortunate to have you in my life. Your friendship means more to me than words can say."
  • "Your willingness to lend a helping hand hasn't gone unnoticed. Thank you for being there when I needed you."
  • "I wanted to take a moment to say thank you for brightening my days with your positivity."
  • "Your thoughtfulness warms my heart. Thank you for always thinking of me."
  • "I am grateful for the time and effort you've invested in our friendship. Thank you for being a true friend."
  • "Your support has been my anchor during challenging times. Thank you for standing by me."
  • "Words cannot express how much your generosity means to me. Thank you for your kindness."
  • "Your gestures of kindness have left me humbled. Thank you for being so incredibly thoughtful."
  • "Your compassion and understanding have made a world of difference in my life. Thank you for being you."
  • "I am touched by your thoughtfulness. Thank you for being a shining light in my life."
  • "Your friendship is a cherished gift. Thank you for being a constant source of joy."
  • "I am thankful for your presence in my life. Your friendship is a blessing beyond measure."
  • "Your support has given me strength and courage. Thank you for believing in me."
  • "Your generosity knows no bounds. Thank you for your extraordinary kindness."
  • "I am overwhelmed by your generosity. Thank you for going above and beyond."
  • "You have a heart of gold, and your actions reflect it. Thank you for being so incredibly giving."
  • "Your thoughtfulness has touched my heart in ways I can't describe. Thank you for your kindness."
  • "I am so thankful for your friendship. Your positive energy is contagious."
  • "Your words of encouragement have been a guiding light. Thank you for believing in me."
  • "I wanted to take a moment to express my heartfelt gratitude. Thank you for being a wonderful presence in my life."

Funny Thank You Messages

  • "Thanks for being so awesome! If gratitude were a currency, you'd be a millionaire!"
  • "You're like a human ray of sunshine. Thanks for brightening my day!"
  • "I owe you one. Or maybe a few. Let's just say I owe you, okay?"
  • "Thanks a latte for your support! I promise I won't espresso my gratitude just once."
  • "You're officially in the 'Awesome People Hall of Fame.' Thanks for being legendary!"
  • "I'd give you a hug, but this thank you card will have to do. Virtual squeeze!"
  • "Thanks for being my lifesaver! You're like a human floatation device for my problems."
  • "You deserve a high-five and a pizza party for this level of awesomeness. Thanks!"
  • "I can't thank you enough, but I promise not to challenge you to a thank-you duel."
  • "If I could repay you in gold, I would. But for now, accept this hilarious thank you message!"
  • "You're proof that angels do exist – and they have an excellent sense of humor! Thanks!"
  • "You're so awesome, even my cat is jealous. Thanks for making me look bad, I mean good!"
  • "Did you invent kindness or were you just born this way? Either way, thanks a million!"
  • "I owe you more than the national debt. How about I start with a sincere thank you?"
  • "If I had a dollar for every reason to thank you, I'd be one rich and thankful person."
  • "Thanks for being a friend who never fails to make me laugh – and I'm not just saying that for the free jokes."
  • "You've proven that superheroes walk among us, wearing everyday disguises. Thanks for being my undercover hero!"
  • "Thanks for having my back. I promise to return the favor, as long as it doesn't involve bungee jumping."
  • "You're my emergency contact for both life crises and laughter emergencies. Thanks for the balance!"
  • "You're the peanut butter to my jelly, the cheese to my macaroni. Thanks for being my perfect pair!"
  • "I owe you a debt of gratitude so big, it might need its own ZIP code."
  • "Thanks for being my go-to person. If there were an Olympic event for helpfulness, you'd win gold!"
  • "If I had a nickel for every time you made me smile, I'd have a sock full of nickels. Thanks!"
  • "I would shower you with confetti and balloons, but I think this funny thank you message will have to do."
  • "You're the reason my gratitude journal is running out of pages. Thanks for all the memorable moments!"

How to end a thank-you card with warm closings?

A warm closing is like the bow on the top of your thank-you message. Choose one of ours or create your own for finishing the thank-you note. Also, keep a check on to whom you are sending this e-note.

  • Warmly
  • Love
  • With Love
  • Blessings
  • Lots of Love
  • God bless you
  • Love and thanks
  • Warmest thanks
  • Beyond grateful
  • Thank-you
  • Gratefully
  • With gratitude

General tips for writing a thank-you card

Whether for a gift or favour or unexpected kindness, start with your thank-you message. Be specific about how the recipient improved your day. If you choose a pre-written thank-you card, your hand-penned message of a line or two isn't much to write but adds a personal touch. Writing a thank-you note is a skill many of us should have but perhaps have not yet sharpened.

It's one of those things in life that is required but also somehow gets overlooked. Regardless of whether you're a thank-you note-writing pro or are looking to sharpen your gratitude-writing skills. This post has covered just about anything and everything you'll ever need to know how to write a thank-you note.

Thank You Do's

  • Do keep it personal
  • Do Choose the stationery for the recipient
  • Do double-check your spelling

Thank You DON'Ts

  • Don't assume a text is enough
  • Don't go overboard
  • Don't send pre-printed generic messages

How can Sendwishonline help you with thank-you greetings?

Sendwishonline.com is the one-stop solution for sending thank-you group cards. You can easily create personalized thank-you card and animated thank-you cards. It is very easy to create your account and send free online thank-you card.

You just have to choose your favorite design and add the receiver’s and sender’s information. Then you can immediately send the card or even schedule it for later. I will definitely help you make your beloved feel happy and delighted.


Thank-you notes are appropriate for many occasions. Anyone who throws a party, gives a gift or takes time to do something for you deserves to be appreciated. Your thank you messages don't have to be two pages long; short and sweet will do the trick. We all appreciate our actions getting noticed, especially when we did something nice for someone. These thank-you card examples for various people should leave you with zero questions on what to say in a thank-you card appreciation.